Assistant Human Resources Manager at DAPP -

Assistant Human Resources Manager at DAPP

DAPP  -  Ndola,    Closes: July 30, 2020

Human Resource / IR / Training & Development

Job Description

Essential Job Functions include

  • Deliver the administrative support for the recruitment process, including assisting in the updating of job descriptions, placing adverts, responding to applications, arranging interviews and keeping records of the process.
  • Send out offer letters, accompanying documents, references and contracts of employment to new employees in a timely manner and complete the new employees procedure, including coordinating the induction of new employees.
  • Process Human Resources (HR) data and payroll/HRIS entries and reports in the DOVE HR management information system in a timely manner and in compliance with established practices; maintain up-to-date documentation, file/scan related personnel records.
  • Keep track of employee changes such as starters, leavers, salary changes, etc. and work with the Payroll Administrator to communicate changes to the payroll on a monthly basis and resolve any payroll queries.
  • Monitor probation periods in liaison with line managers and advise to confirm completion or extension.
  • Maintain records and logging systems for performance review forms, annual leave and absence and ensure all personnel files are up to date.
  • As directed, provide guidance to employees and line management in regard to HR policies and practices and relevant employment law.
  • Support managers with performance management and disciplinary meetings and procedures
  • As requested, conduct investigations, coordinate with department management and advise on the process for employee coaching and corrective actions.
  • Consolidate HR reports from the project HR Officers into monthly/quarterly reports and prepare documents and presentations as required.
  • Deputise and, or represent the HR Manager as need arises.

Qualifications and skills

  • HR degree with at least 3 years’ experience, or Diploma with at least 5 years’ experience
  • Associate Member, or better of the Zambia Institute of Human Resources Management, with valid practicing licence
  • Computer proficiency in MS Office and competence with DOVE HRIS, or similar HR Information system
  • Good knowledge of Zambian employment laws
  • Attention to detail and organizational skills, with excellent written and verbal communication skills
  • Ability to handle multiple demands, work under time pressure and meet deadlines, with objectivity, neutrality and calmness under pressure
  • Personal integrity to handle confidential information

Application Method 

  • Applications with detailed Curriculum Vitae (CVs) and minimum 3 referees must be received by 28th July, 2020.
  • The cover letter and CV must be one document, and the applicant’s name must be the document title.
  • Indicate the job title as the subject of your email.
  • Please indicate your current, or last salary and benefits in the cover letter.
  • Do not attach certificates and other documentation at this stage.
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Only shortlisted candidates will be contacted


Posted on July 23, 2020
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